Chairman Update

Dear [[firstname]],

At the General Committee meeting last night it was agreed to refund members one month’s membership fee in lieu of the club being closed from 5th November 2020 to 2nd December 2020. The refund will be calculated for each member using the cost of their individual membership for that particular period as the figure for repayment.

With nearly one thousand members our finance team would be faced with a huge logistical problem if we were to have to raise one thousand cheques to cover the refunds. We also know from the evidence of the recent membership renewals that some members may not wish to take the refund. This would then mean that some cheques would have been raised unnecessarily. We are therefore asking members to write in or to email the club with their bank account details in order that we can make the refund directly into the bank account of their choice. The details that we will require are the name of the account, sort code and account number. The request for bank details is because the club does not hold any members bank account details. This includes those members that pay by monthly standing order, as their financial agreement is with DFC not the club.

All appropriate data protection measures will be taken concerning the bank account information supplied by members. Once we are sure that the pandemic is over and that there is no further need for the information it will be destroyed.

We would ask members to contact the club by letter or by email club@wltsc.com with their bank account details as soon as possible and no later than the 4th December 2020. Refunds will be processed on a first come first served basis as soon as we start to receive applications. We anticipate that all refunds will have been processed by 21st December 2020.

We obviously hope that there will be no extension of the lockdown and that the club will be able to open on 2nd December. Should the situation change the General Committee will review the position and advise members accordingly.

In the meantime please stay safe and rest assured that we will be ready for re-opening on 2nd December 2020.

Your Fellow Member

John

12/11/2020

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